Terms and Conditions
1. Introduction
Welcome to Hart Car Rentals. By accessing and using our services, you agree to comply with and be bound by the following terms and conditions. Please review these terms carefully. If you do not agree with any of these terms, you should not use our services.
2. Rental Requirements
Valid driver’s license.
Minimum age requirement: 21 years old.
Current and active auto insurance policy with at least state minimum liability coverage.
3. Booking and Payment
All bookings must be made through our website or by contacting us directly.
We accept debit and credit card payments through our secure system.
A $250-$500 deposit will be requested prior to confirming your rental and will be held on your credit/debit card until the return of the rental vehicle. The deposit will be released after the return of the rental vehicle less any incidental charges incurred (gas, additional miles, tolls, unpaid citations, insurance deductible, rental extensions, or other applicable fees per the accepted terms of the rental agreement).
4. Insurance and Protection
Renters must have a current and active policy with at least minimum liability insurance.
Our Rental Car Collision Damage Insurance add-on provides additional protection for the rental vehicle, specifically covering damages from collisions. This insurance is secondary, meaning it only covers the rental vehicle if a collision occurs and your insurance acts as the primary.
The Rental Car Collision Damage Insurance does not cover damage caused to another vehicle. However, the minimum state liability insurance that we require would cover any damage to another person’s vehicle.
5. Mileage Policy
For all rentals, we allow 150 miles per day. Anything over that will be charged at $0.625 per mile.
6. Fuel and Electric Charge Policy
Refueling of gas and recharging of electric vehicles is the renter’s responsibility. If the vehicle is not refueled/charged to the level it was given, a fee of 2x the price of gas/electricity will be charged.
Our Quick Refuel & Recharge Return add-on option allows you to return the rental vehicle without a full tank of gas or a full charge for a one-time $60 fee.
7. Additional Drivers
Add an extra driver who is not listed on your personal auto insurance policy, such as a friend instead of a spouse or family member. This allows them to drive the rental vehicle with full coverage for $25/day.
8. Pick-Up and Drop-Off Locations
Our headquarters - 10 mins south of PHX airport (FREE).
Sky Harbor PHX Airport ($40).
Mesa Gateway Airport ($200).
Custom pick-up and drop-off locations are not available at this time.
9. Cancellation Policy
There are no cancellation fees for reservations canceled more than 72 hours prior to delivery or pick-up. Cancellations within 72 hours of the reservation will be penalized with 25% of the reservation total.
10. No Show Policy
If the guest does not show up within 30 minutes of their reserved time, we may cancel the reservation with no refund.
11. After Hours Pick-Up or Drop-Off
Our business hours are Monday – Friday, 8:00 AM – 6:00 PM, and Saturday & Sunday, 9:00 AM – 4:00 PM. We accommodate rentals after normal business hours for a nominal fee.
12. Definitions
“Agreement" means all terms and conditions found on both sides of this form.
"You" or "your" means the person identified as the customer elsewhere in this Agreement, any person signing this Agreement, any Authorized Driver and any person or organization to whom charges are billed by us at its or the customer's direction. All persons referred to as "you" or "your" are jointly and severally bound by this Agreement.
"We", "our" or "us” means the business named on the reverse side of this Agreement.
“Authorized Driver” means the renter and any additional driver listed by us on this Agreement, provided that person has a valid driver's license and is at least age 21. Only Authorized Drivers may operate the Vehicle.
"Vehicle" means the automobile or truck identified in this Agreement and any vehicle we substitute for it, and all its tires, tools, accessories, equipment, keys and vehicle documents.
"Physical Damage" means damage to, or loss of, the Vehicle caused by collision or upset; it does not include comprehensive damage or loss, such as: loss of the Vehicle due to theft; vandalism; act of nature; riot or civil disturbance; hail, flood; or, fire. Physical Damage excludes interior burn holes, window stars or cracks not caused by collision or upset.
"Loss of use" means the loss of our ability to use the Vehicle for any purpose caused by damage or loss during this rental. Loss of use is calculated by multiplying the number of days from the date the Vehicle is damaged or lost until it is repaired or replaced, times the daily rental rate.
13. Rental, Indemnity and Warranties
This is a contract for the rental of the Vehicle. We may repossess the Vehicle at your expense without notice to you, if the Vehicle is abandoned or used in violation of law or this Agreement.
You agree to indemnify us, defend us and hold us harmless from all claims, liability, costs and attorney fees we incur resulting from, or arising out of, this rental and your use of the Vehicle.
We make no warranties, express, implied or apparent, regarding the vehicle, no warranty of merchantability and no warranty that the vehicle is fit for a particular purpose.
14. Condition and Return of Vehicle
You must return the Vehicle to our rental office on the date and time specified in this Agreement, and in the same condition that you received it, except for ordinary wear.
If the Vehicle is returned after closing hours, you remain responsible for the safety of, and any damage to, or loss of, the Vehicle until we inspect it upon our next opening for business. Service to the Vehicle or replacement of parts or accessories during the rental must have our prior approval. You must check and maintain all fluid levels.
15. Responsibility for Damage or Loss; Reporting to Police
You are responsible for all loss or theft of, or damage to, the Vehicle, which includes the cost of repair, or the actual cash retail value of the Vehicle on the date of the loss if the Vehicle is not repairable or if we elect not to repair the vehicle, plus loss of use, diminished value of the Vehicle caused by damage to it or repair of it, and our administrative expenses incurred processing the claim.
You must report all accidents or incidents of theft and vandalism to us and the police as soon as you discover them.
16. Breach of Agreement
The acts listed here are prohibited uses of the rental vehicle. Any loss or damage that:
Is caused by anyone who is not an Authorized Driver, or by anyone whose driving license is suspended in any jurisdiction.
Is caused by anyone under the influence of prescription or non-prescription drugs or alcohol.
Is caused by anyone who obtained the Vehicle or extended the rental period by giving us false, fraudulent or misleading information.
Occurs while the Vehicle is used in furtherance of any illegal purpose or under any circumstance that would constitute a violation of law, other than a minor traffic violation.
Occurs while carrying persons or property for hire or while pushing or towing anything, or in any race, speed test or contest.
Occurs while teaching anyone to drive.
Occurs while carrying dangerous or hazardous items or illegal material in or on the Vehicle.
Occurs outside the geographic limitations indicated on the reverse.
Occurs when it is loaded beyond its capacity.
Occurs as a result of driving the Vehicle on unpaved roads.
Occurs while transporting more persons than the Vehicle has seat belts, or while carrying persons outside the passenger compartment.
Occurs while transporting children without approved child safety seats as required by law.
Occurs and the odometer has been tampered with or disconnected.
Occurs when the vehicle's fluid levels are low, or It is otherwise reasonable to expect you to know that further operation would damage the vehicle.
Results from inadequately secured cargo.
Where applicable, is caused by anyone who lacks experience operating a manual transmission.
Is a result of your willful, wanton or reckless act or misconduct.
Occurs and you fail to summon the police to any accident involving personal injury or property damage.
Is caused by an animal transported in the Vehicle.
Breach this agreement.
You waive all recourse against us for any criminal reports or prosecutions that we take against you that arise out of your breach of this agreement.
17. Insurance
You are responsible for all damage or loss you cause to others. You agree to provide auto liability, collision and comprehensive insurance covering you, us and the Vehicle.
Where state law requires us to provide auto liability insurance, or if you have no auto liability insurance, we provide auto liability insurance (the "Policy") that is secondary to any other valid and collectible insurance whether primary, secondary, excess or contingent.
The Policy provides bodily injury and property damage liability coverage with limits no higher than minimum levels prescribed by the vehicular financial responsibility laws of the state whose laws apply to the loss. You and we reject PIP, medical payments, no-fault and uninsured and under-insured motorist coverage, where permitted by law.
The Policy is void if you violate the terms of this Agreement, or if you fail to cooperate in any loss investigation conducted by us or our insurer.
18. Charges
You will pay us, or the appropriate government authorities, on demand all charges due us under this Agreement, including, but not limited to:
Time and mileage for the period you keep the Vehicle, or a mileage charged based on our experience if the odometer is tampered with or disconnected.
Charges for additional drivers.
Optional products and services you purchased.
Fuel, if you return the Vehicle with less fuel than when rented.
Applicable taxes.
All parking, traffic and toll violations, fines, penalties, forfeitures, court costs, towing, impound and storage charges and other expenses involving the Vehicle assessed against us or the vehicle, unless these expenses are our fault.
$50, plus $5/mile for every mile between the renting location and the place where the Vehicle is returned, repossessed or abandoned, plus all other expenses we incur in locating and recovering the Vehicle if you fail to return it or if we elect to repossess the Vehicle under the terms of this Agreement.
All costs, including pre- and post-judgment attorney fees, we incur collecting payment from you or otherwise enforcing our rights under this Agreement.
A 2% per month late payment fee, or the maximum amount allowed by law (if less than 2%) on all amounts past due.
$50 or the maximum amount permitted by law, whichever is greater, if you pay us with a check returned unpaid for any reason.
A reasonable fee not to exceed $350 to clean the Vehicle if returned substantially less clean than when rented.
19. Deposit
We may use your deposit to pay any amounts owed to us under this Agreement. If you take the vehicle outside of the boundary we allow or out of the country, we will keep your deposit with no chance of return.
20. Your Property
You release us, our agents and employees from all claims for loss of, or damage to, your personal property (including a vehicle) or that of any other person, that we received, handled or stored, or that was left or carried in or on the Vehicle or in any service vehicle or in our offices, whether or not the loss or damage was caused by our negligence or was otherwise our responsibility.
21. Modifications
No term of this Agreement can be waived or modified except by a writing that we have signed. If you wish to extend the rental period, you must return the Vehicle to our rental office for inspection and written amendment by us of the due-in date. This Agreement constitutes the entire agreement between you and us. All prior representations and agreements between you and us regarding this rental are void.
22. Miscellaneous
A waiver by us of any breach of this Agreement is not a waiver of any additional breach or waiver of the performance of your obligations under this Agreement. Our acceptance of payment from you or our failure, refusal or neglect to exercise any of our rights under this Agreement does not constitute a waiver of any other provision of this Agreement.
Unless prohibited by law, you release us from any liability for consequential, special or punitive damages in connection with this rental or the reservation of a vehicle. If any provision of this Agreement is deemed void or unenforceable, the remaining provisions are valid and enforceable.
23. Stolen Car
According to statutes 13-1806 and 13-1813, if the vehicle is not returned within 72 hours after the due date and time, we will report it stolen to the local authorities.
24. Out of Country
If you take the vehicle out of the country, we will keep your deposit with no chance of refund. Additionally, for each day the vehicle is out of the country, there will be a $100 (per day) penalty you will be required to pay once the vehicle is returned.
25. Hours of Operations
Monday-Friday: 8:00 AM - 6:00 PM
Saturday & Sunday: 9:00 AM - 4:00 PM
26. Child Car Seat
We offer child car seats for rent at $25 per trip.
SMS and Email Opt-In Policies
Hart Car Rentals Communication Program
Receive updates, promotions, and important information about your rentals through SMS and email notifications.
You can cancel the SMS service at any time. Just text "STOP" to the short code. After you send the SMS message "STOP" to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time and we will start sending SMS messages to you again.
If you are experiencing issues with the messaging program, you can reply with the keyword HELP for more assistance, or you can get help directly here.
Carriers are not liable for delayed or undelivered messages.
As always, message and data rates may apply for any messages sent to you from us and to us from you. You will receive {message frequency}. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.
If you have any questions regarding privacy, please read our privacy policy here.